How to generate payments and royalty statements in bulk

How to do it

1 – Process your reports to 100% for the desired months

Prerequisite: For this tutorial, ensure that you have processed your reports to 100%.

1. How to process your digital distribution reports
2. How to process your digital mechanical reports

This way, you will be ready to generate Royalty Statements and payment entries in each rights holder’s account.

2- Access the “Accounting” section

Depending on the type of right you want to work on at the moment, select the corresponding tab (Digital Distribution, Digital Mechanical, or Physical).

Then, filter for the desired period containing the reports you wish to consider. The system will load the distribution data for each of the rights holders in a list.

If the reports are indeed processed to 100%, you will notice that the “To Receive” and “To Process” boxes will be at zero.

It is important that all money is distributed (processed) because in the next step the system will take a “snapshot” of this information to generate payments. If they are not complete, the procedure will still work, but incompletely, leaving money to be received, which will create the need for future adjustments in the payments section.  

3 – Click on the “Generate Reports” button

When clicking the “Generate Reports” button, a window will open for you to confirm some information:

Start and end dates: same months used in the filter (report months)
Payment Date: Expected payment date
Period: Which month the usage refers to
Status: The status with which the payment will be generated (Paid, Pending, Scheduled, Returned).

Force Generation: Enable this option if you want to overwrite previously generated payment information
Description: Details (visible to the receiver)

Red lines indicate mandatory fields. Even if they come pre-filled, click on each field to confirm the information. Click Export at the end.

4 – Access the “Payments” section

Upon clicking export, the system will process the request for a moment and soon the following actions are triggered in the system:

a) Royalty Statements (PDF) will be generated;

b) Payments will be generated and the PDFs attached to them;

c) Payments will appear in each rights holder’s account;

d) You will receive all PDFs and a spreadsheet with the payment sheet in your email.

For next steps, read the articles:

How to request invoices to release payments
How to make payments through your bank

Done! Now you are all set and organized to make and manage your payments, as well as report royalties to your clients!

Furthermore, if you have any questions about copyright or how to use our system and can’t find the answer, Contact us!

[page_tags]