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In order for digital sales reports to be processed, it is essential that the products, tracks, videos, and channels have the agreed-upon percentages with the rights holders saved in the system. In this tutorial, we will explain how to input the percentages (splits) for products. This tutorial is intended for labels and record companies.
Note: It’s always helpful to have a spreadsheet with the contractual percentages for the products for easier completion of this task.
How It’s Done
- Access the ‘Products’ Menu
On the dashboard, click on the ‘Products’ tab in the ‘Catalog’ section. Select the product to which you want to add a split.
-Items in red indicate the presence of corrections to be made.
-If you want to display only products without splits, search for ‘not:owners‘ in the search field.
- Access the ‘Rights’ Tab
After selecting the product, click on the ‘Rights’ tab (1). In the ‘Digital Distribution’ section, click the ‘Add Split’ button (2).
- Enter the Rights Holders and Percentages
Enter the name of the ‘Rights Holder‘ (1), and the system will search for their profile and display a list of possible results. You must select the rights holder from this list so that the information can be saved.
Once you select the rights holder, the focus will move to the ‘Function’ field (2). Enter the role of the rights holder and press ‘Enter’ to move to the next field.
Enter the ‘Percentage’ (3) for the rights holder and press ‘Enter’ on your keyboard or click the green button next to the percentage field to save the information.
When the digital sales reports are processed, the values will be distributed in this proportion to generate the payment sheet, ensuring that all rights holders are paid correctly.
If some tracks within a product have different agreements, for example, a featured artist, you can configure specific agreements for each track.
Access the ‘Tracks’ tab and select the track for which you want to change the configuration. The system follows a precedence order when processing the reports
05 – In the ‘Tracks’ tab, select a track to register different agreements from the product.
Precedence Order
For contract processing, there is a precedence order for using percentages, as illustrated below:
– Videos take precedence over Channels.
– Tracks take precedence over Products.
This means that if there is a percentage breakdown registered for a track, it will be used for that specific track within a product, overriding the percentages set for the entire product. This allows you to have a product where only one track has a special participation, for example.
The same applies to videos and channels. You can have an artist’s owners channel where all videos are set at a default split of 70% / 30%, and one of the videos has a special participation, in which an additional person is included in the split, making the percentages 20% / 50% / 30%.
This way, you don’t need to fill in the same percentage division for all tracks of a product or all videos of a channel.
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