How to import your digital distribution sales reports

Prerequisites

To follow this tutorial, you need to first download your digital sales report from your distributor’s system. Learn how to do it here.

How It’s Done

First, you should navigate to the ‘Digital Distribution’ section within the “Incomes” menu group. Then, click on the action button in the bottom right corner of the screen to find the ‘Import’ button.

01 – Go to Incomes, then Digital Distribution

By clicking the ‘Import’ option, a window will open for you to select your distributor and a field to choose the file to import. Click the ‘Import’ button in the import window.

02. Select your digital distributor

Automatically, the system identifies certain information from your report, such as the delimiter being used, the report month, and the reported currency. All of this information can be changed if necessary.

03 – Select your report file

Other information can be filled in at this point or left blank, such as the ‘Currency Conversion Rate’ from the report’s currency if you have it. Otherwise, you can fill it in later.

•  Currency Conversion Rate: This is the conversion rate from the report’s currency to your current currency, as in the case of a report that comes in EUR and is received in USD.
•  Bank Fee: This is a percentage fee paid when receiving the gross report amount.
•  Add to Name: This is any text you wish to add to the report for better identification in the report listing. It’s usually used when the label has multiple reports from the same distributor in the same month.

The system automatically formats the report name as follows: distributor-name-year-month-currency.file_extension, for example: the-orchard-2021-06-USD.csv

If the ‘Add to Name’ field is filled with the word “Advance,” the report’s name will be the-orchard-2021-06-USD-Advance.csv.

04 – Define specific parameters

The file will be sent to the report import queue in our cloud, and the import process for your report will be displayed in the ‘Processes’ section of the main menu until it’s complete.

05 – Monitoring the importing process.

Upon the completion of the import, you will receive an email notifying you of the import’s results, and if successful, a summary of it, as shown below.

We will soon have notifications via mobile app and WhatsApp.

06 – Notification of the import result

There you go! Now you can analyze the information contained in the imported report through graphs and analyses that indicate the performance of your works in stores, countries, artists who recorded these works, and more.

07 – Analysis of the imported report

 

 

08 – Detailed analysis of digital distribution sales

Along with the import of sales data from the report, sound recordings and products are also imported.

Depending on the distributor’s report, it’s also possible for videos to be imported automatically.
You can manually import sound recordings by ISRC if the sound recording is already distributed.
You can also manually import YouTube videos by the video ID if the video is publicly available on YouTube.

09 – Listing of products imported during the digital distribution report import.

List of imported products during the digital distribution report importation

You can also manually import products by UPC if the product is already distributed.

10 – Products that were imported from the sales.

The next step is to process the sales according to the contracts, so that the digital artist’s rights are included in the payment sheet. 

Got any doubts, any suggestions? Contact us!

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